Everything You Need to Manage Your Church
Purpose-built for UK churches — a complete, ready-to-use platform with no setup complexity.
People
👥 Member Management
Keep track of your congregation with powerful, easy-to-use tools.
Complete Member Profiles
Store everything you need to know about each member in one place.
- ✓ Full personal details with address formatting
- ✓ Phone, email, and emergency contacts
- ✓ Membership status and joining date
- ✓ Profile photo upload
- ✓ Unique QR code and barcode per member
Search, Filter & Export
Find exactly who you're looking for and take action on results.
- ✓ Quick search by name, email, or phone
- ✓ Filter by status, date, and more
- ✓ Bulk export to CSV / Excel
- ✓ Import members from spreadsheet
- ✓ Duplicate name detection on entry
Ministries
Organise your congregation into the groups that matter to your church.
- ✓ Create and manage ministry teams
- ✓ View all members per ministry
- ✓ Ministry detail pages
- ✓ Link members to multiple ministries
Engagement
📅 Attendance Tracking
Record who's present, spot trends, and stay connected with your congregation.
Flexible Check-in
Multiple ways to record attendance to suit your Sunday setup.
- ✓ Barcode scanning at the door
- ✓ QR code scanning (member's phone)
- ✓ Manual check-in by name search
- ✓ Bulk attendance entry
- ✓ Auto-generate missing barcodes
Attendance Reports
Understand attendance patterns and identify who needs a pastoral visit.
- ✓ Weekly and monthly attendance reports
- ✓ Individual attendance history per member
- ✓ Identify consistently absent members
- ✓ Printable barcode sheets
- ✓ Dashboard attendance rate overview
Follow-ups & Pastoral Care
Turn absence into action with built-in pastoral care tools.
- ✓ Member follow-up tasks with due dates
- ✓ Assign follow-ups to team members
- ✓ Pastoral care records per member
- ✓ Follow-up dashboard with completion tracking
- ✓ Pending follow-ups on main dashboard
Growth
👋 Visitor Management
Welcome first-time visitors and guide them smoothly into membership.
Visitor Capture
Record visitors your way — at the door or via self-service QR code.
- ✓ Staff-entered visitor records
- ✓ Public QR code self-signup (no login needed)
- ✓ Contact details and visit date
- ✓ How they heard about you
Visitor Follow-ups
Make sure no visitor falls through the cracks.
- ✓ Follow-up tasks assigned to team members
- ✓ Visitor follow-up dashboard
- ✓ Check visitor SMS eligibility before messaging
- ✓ Complete and track follow-up status
Visitor to Member Conversion
Convert regular visitors to full members in one click.
- ✓ One-click visitor to member conversion
- ✓ Bulk convert multiple visitors at once
- ✓ Assign pastoral team member to visitor
- ✓ Conversion dashboard and report
- ✓ Bulk assign team members to visitors
Events
🗓️ Events & Check-in
Manage church events from creation to check-in to reporting.
Event Management
Create and manage all your church events in one place.
- ✓ Create events with date, time, and description
- ✓ Calendar view and list view
- ✓ Event management dashboard
- ✓ Edit and delete events
- ✓ Export attendee list
Event Check-in
Fast, accurate check-in for services and special events.
- ✓ Live check-in dashboard per event
- ✓ QR code check-in (scan from phone)
- ✓ Attendee search by name
- ✓ Real-time attendee count
- ✓ View full attendee list
Public Registration
Let members and visitors register for events online.
- ✓ Public event registration page
- ✓ No login required to register
- ✓ Registration confirmation page
- ✓ Cancel registration link
Finance
💷 Gift Aid & Donations
HMRC-compliant Gift Aid management built for UK churches.
Gift Aid Declarations
Manage member declarations accurately and compliantly.
- ✓ Create and manage declarations per donor
- ✓ Track declaration status and dates
- ✓ Edit declarations with audit trail
- ✓ Full declaration list with filtering
- ✓ HMRC-compliant record keeping
Donation Recording
Log every donation and link it to the right donor and declaration.
- ✓ Add donations individually or via import
- ✓ Link donations to Gift Aid declarations
- ✓ Bulk import from spreadsheet
- ✓ Full donation history list
- ✓ Automatic Gift Aid calculations
Claims & Reports
Prepare your quarterly HMRC claims without the spreadsheet headaches.
- ✓ Create and manage quarterly claims
- ✓ Claim detail and submission tracking
- ✓ Quarterly summary report
- ✓ Individual donor statements
- ✓ Historical claim records
Communications
💬 SMS Messaging
Send text messages to members and visitors directly from Church Records.
Send SMS Messages
Reach your congregation quickly with text messages.
- ✓ Send to individuals or groups
- ✓ Preview message before sending
- ✓ Resend failed messages
- ✓ Full message history log
- ✓ Delivery status tracking
SMS Templates
Save time with reusable message templates for common communications.
- ✓ Create and save templates
- ✓ Edit and delete templates
- ✓ Preview template content
- ✓ Select template when composing
Flexible SMS Packs
Pay only for what you use — no wasteful monthly commitments.
- ✓ Pay As You Go — billed per message sent
- ✓ Starter Pack — 300 SMS/month at £15/mo
- ✓ Pro Pack — 1,000 SMS/month at £39/mo
- ✓ SMS add-on on any paid plan
- ✓ Cancel or switch pack any time
Operations
🏗️ Asset Management
Keep track of your church's equipment, furniture, and property.
Asset Register
Maintain a complete register of everything your church owns.
- ✓ Add and manage asset records
- ✓ Asset detail pages
- ✓ Edit and update asset information
- ✓ Asset list with filtering
- ✓ Asset report export
Maintenance Records
Log maintenance and service history against each asset.
- ✓ Add maintenance entries per asset
- ✓ Track maintenance history
- ✓ Date and description per entry
Security
🔒 Security & Compliance
Your data is protected and stored in line with UK data protection law.
Data Security
Your congregation's data is kept safe at all times.
- ✓ HTTPS encryption on all pages
- ✓ Each church's data fully isolated (separate schema)
- ✓ Hosted on Railway with automatic backups
- ✓ No data shared between tenants
GDPR Compliance
Built with UK data protection obligations in mind.
- ✓ GDPR policy and cookie notice
- ✓ UK-specific compliance guidance
- ✓ SMS opt-out management
- ✓ Member data export on request
- ✓ Member deletion supported
User Access
Control who can access your church's account.
- ✓ Multiple staff user accounts
- ✓ User accounts managed via admin panel
- ✓ Password change and reset flows
- ✓ First-login forced password change
- ✓ Session-based authentication
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